Ultimate BMS
Business Management Solution — Phase 1
admin@coldroom.co.za
accountant@coldroom.co.za
pm@coldroom.co.za
exec@coldroom.co.za
Password: Password123!
Welcome back
Here's what's happening with your projects today.
| Project | Client | Stage | Value |
|---|---|---|---|
| Project ID | Client | Status | Forecast | Actual | Variance | |
|---|---|---|---|---|---|---|
Weekly Timesheet
Leads
Track enquiries from first contact to won work
| Lead | Type | Note | When |
|---|---|---|---|
Clients
Manage client details & history
Suppliers
Manage supplier details & linked purchase orders
Quotations
Create, send, and track quotations
Reports
Project status, cost vs income, and stock on hand
Projects
Track project progress & variance
Invoices
Track invoices raised against projects and their payment status. New invoices are raised from a project's Finance tab.
Maintenance
Service calls from clients, agreement fees due to be billed
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Accounting
General ledger, bank, payables, receivables, expenses, fixed assets, VAT and reports
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Payroll
Employees, pay runs, approvals, statutory returns and payroll reports
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Inventory
Stock on hand & movements
Assets
Manage all equipment and vehicles
Procurement
Purchase orders raised against suppliers (client invoice → client PO → supplier PO → supplier invoice). Manage supplier details on the Suppliers page.
Master Data
Manage categories, items, rates & allowances (admin only)
Settings
Company details, VAT & currency, and user accounts (admin only)